Homesync is designed for collaboration, allowing multiple people to work together while maintaining control, security, and transparency. Profiles, Roles, and Permissions determine who can access what, ensuring that content stays consistent and protected. This article explains each component in detail.

What Are Profiles?

Profiles are connected social media accounts or platform identities added to Homesync. Each profile represents:

• A Facebook Page
• An Instagram account
• A LinkedIn profile
• A YouTube channel
• Or any supported platform integration

Once authenticated, profiles appear in the user dashboard and can be assigned to team members, grouped, or organized based on campaigns.

Profile Ownership and Access

Every profile has an assigned owner—usually the account administrator or agency account manager. Owners can:

• Modify profile settings
• Control permissions
• Remove or reassign users
• View all activity related to that profile

This prevents unauthorized access and keeps sensitive account details protected.

Understanding Profile Roles

Homesync breaks permissions into structured roles, ensuring each team member works within their designated boundaries.

The main profile roles include:

1. Viewer

• Can view scheduled posts, drafts, and published content
• Cannot edit or publish
• Ideal for clients or review-only team members

2. Creator

• Can create drafts
• Can generate captions or media
• Cannot publish without approval

3. Editor

• Can edit existing drafts
• Can refine messaging or correct errors
• Still cannot publish without a manager

4. Manager

• Approves content
• Oversees workflow
• Must verify quality before publishing

5. Publisher

• Can publish or schedule approved posts
• Executes final posting

6. Administrator

• Full control
• Manages users, roles, and profiles

Why Permissions MatterPermissions ensure:

• No accidental posts
• Consistent brand voice
• Clear accountability
• Secure access
• Smooth collaboration

For agencies or large teams, this structure reduces mistakes and improves workflow reliability.

Assigning Roles to Team Members

Administrators can invite users to specific profiles and customize access based on job responsibilities. For example:

• A content writer may only need Creator access
• A marketing manager may require Manager and Publisher roles
• A client may need only Viewer access

This allows organizations to operate efficiently without exposing unnecessary controls.

Activity Tracking and Transparency

Homesync records:

• Who created a draft
• Who edited it
• Who approved it
• Who published it

This creates a transparent audit trail, helpful for accountability and client reporting.

Best Practices for Managing Profiles

To maintain a clean and organized workflow:

• Assign only necessary permissions
• Regularly review who has access
• Use Publishing Groups for multiple profiles
• Keep authentication tokens updated
• Remove outdated team members promptly

This ensures profiles remain secure and operations run smoothly.